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Clearpoint Elementary Home and School Association
List of Executive Officers and responsibilities

* The President shall:

  1. Attend monthly meetings of the Association
  2. Preside at all meetings of the Association and the Executive Committee;
  3. Supervise all general management of the affairs of the Association;
  4. Co-sign all cheques with the Vice-President or Treasurer, when required
  5. Be the official representative of the Association; and
  6. Carry our such other duties applicable to the office as assigned by the Executive Committee or the Association.

 * The Vice President shall:

  1. Attend monthly meetings of the Association
  2. Fulfill the duties of the President in the absence of the President;
  3. Co-sign all cheques with the President or Treasurer, when required
  4. Carry out such other duties applicable to the office as assigned by the President or the Executive Committee.

 * The Treasurer(s) shall:

  1. Attend monthly meetings of the Association
  2. Receive and hold all monies of the Association;
  3. Deposit all monies received in the Association’s bank account;
  4. Pay for authorized expenditures by cheque upon presentation of receipts or invoices;
  5. Co-sign all cheques with the President or Vice President, when required
  6. Present a financial report at each monthly meeting and at the Annual General Meeting;
  7. Present a financial forecast at the first Regular Meeting of the School Year; and
  8. Carry out such other duties applicable to the office as assigned by the President or the Executive Committee.

* The Secretary(s) shall:

  1. Attend monthly meetings of the Association
  2. Record the attendance and proceedings of all meetings of the Association;
  3. Prepare and distribute the notice, agenda and minutes of the meetings;
  4. Preserve minutes, documents, reports, and by-laws of the Association; and
  5. Carry out such other duties applicable to the office as assigned by the President or the Executive Committee.

* The Membership Coordinator(s) shall:

  1. Attend monthly meetings of the Association
  2. Hold a membership campaign at the start of each School Year;
  3. Receive membership applications and monies and compile a list for use by the Executive Committee;
  4. Arrange for and forward payment to the Federation of the annual membership fees as authorized by the Federation’s Annual meeting, upon receipt of the notice from the Federation office;
  5. Prepare any and all reports required by the Federation; and
  6. Carry out such other duties applicable to the office as assigned by the President or the Executive Committee.

* The Communication Coordinator(s) shall:

  1. Attend monthly meetings of the Association
  2. Maintain in good standing the website and social media platforms, update with new informations
  3. Coordinate with the school Principal & President to create the H&S Newsletter, prepare & edit content
  4. Be available to create content for any print or electronic fundraising campaigns
  5. Carry out such other duties applicable to the office as assigned by the President or the Executive Committee.

* The Member(s) at Large shall:

  1. Attend monthly Meetings of the Association
  2. Carry out such duties applicable to the office as assigned by the President or the Executive Committee.

Students

Active H&S members

Executive

Years Established

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Location: 17 Cedar Ave., Pointe-Claire

Email: info@clearpointhands.ca

Facebook: Clearpoint-Elementary-Home-and-School-Association

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